Job Description

Sports Management Coordinator - Parks & Recreation Coordinator SPORTS MANAGEMENT COORDINATOR duties and responsibilities include, but are not limited to: Administrative Lead a dynamic and diverse team of professionals responsible for athletic programs and events, facility/field management, sports marketing, community partnerships, and athletic association liaison Coordinate the personnel management and supervision of all volunteers, interns, contractual, part‑time and full‑time team members to include hiring, training, mandatory certifications, staff development, performance evaluations and discipline Understand and embrace the intricacies and political nature of the work of the Sports Management Office Assist Division Administrator with the Programming and Operations Division duties and operations as needed, including emergency operations and management Effectively serve as a member of the department management team The primary areas of focus are the Princess Anne Athletic Complex, City View Park and Athletic Complex as well as additional athletic sites, athletic leagues, sports marketing, sponsorships, agreements and contract management Develop, implement and coordinate short‑ and long‑range strategic goals and objectives that align with Division, Department and City goals, including participation on a City Strategic Goal Team Ensure goals, objectives and expectations are clearly defined and communicated Operate and program to best serve the needs of our internal and external customers Develop and maintain partnerships and working relationships with other work units, departments and members/businesses in the private sector Collaborate with various stakeholders such as schools, civic leagues, recreation associations, Convention & Visitors Bureau (CVB), etc., to foster partnerships, support and volunteer efforts Coordinate administration of department, division and unit policies and procedures to ensure compliance and recommend revisions when appropriate Provide leadership and direction in addressing staff and citizen concerns, ensuring equitable and fair resolutions in a timely manner Make well‑informed decisions regarding complex matters using multiple sources of information Innovate and assess trends to keep program offerings fresh and relevant Determine needs and concerns of the community at large, including internal and external stakeholders through surveys and focus groups Track and respond to proposed federal and state mandates that may affect sports and/or facilities Prepare and present reports and other presentation materials Coordinate and facilitate programming and services for diverse populations Assist and/or lead teams to achieve Departmental National Accreditation (currently through the National Recreation and Park Association) Work collaboratively to expand volunteer and intern base Budget Develop, monitor and be accountable for the annual operating budget, projecting revenues and expenditures Develop and present budget proposals and recommendations to leadership Provide input on the Capital Improvement Projects (CIP) process for the Division Use technology to develop and analyze reports and make recommendations Develop, evaluate and execute decisions based on pricing tools, cost recovery, KPIs, alternate provider information, etc. Contract & Agreement Oversight Coordinate the preparation and administration of written contracts and agreements between the unit/division/department and outside private, public or non‑profit organizations, acting as liaison to ensure compliance with contractual specifications such as referees, sports trainers, concessions (food trucks and vending), janitorial and security needs, facility agreements and field allocations Athletic Programs Coordinate and manage comprehensive developmental, age‑appropriate, safe and fun recreational athletic and sports programs that create equal opportunities for all Virginia Beach residents and guests Conduct public awareness initiatives and develop cooperative media relations to promote community‑wide access and knowledge Coordinate publicity for all unit programs, facilities and special projects and direct dissemination of information to the public Work collaboratively with internal/external partners to maintain a relevant website showcasing programs and services offered Utilize community outreach to develop opportunities for sponsorships Assess current service programs to identify gaps and duplications Advocate for youth development Facility Management and Sports Marketing Manage Princess Anne Athletic Complex, which includes eight lighted tournament‑quality softball fields, eight multi‑purpose playing fields, and a variety of courts and fields throughout the city Manage City View Park and Athletic Complex, which includes lighted tournament‑quality softball fields and other amenities such as shelters, playgrounds and trails Oversee coordination of use agreements with schools for athletic leagues and tournaments Oversee coordination of field usage, rentals and marketing with Convention & Visitors Bureau Minimums Requires any combination of education (above high school level) and/or experience equivalent to ten (10) years in recreation administration, parks administration, business administration or public administration Must have, or obtain, a current and valid Virginia or North Carolina driver’s license in accordance with state DMV eligibility requirements Special Requirements Must be available to work evenings, weekends, holidays, and overtime when required to meet operational needs This is an Alpha I position that may require reporting to work during periods of emergency or inclement weather, regardless of the City’s operational status The selected individual will be housed at a primary site but may be scheduled between other park sites/facilities All employees may be expected to work hours in excess of their normally scheduled hours or be relocated to another location or job assignment in response to short‑term department needs and/or City‑wide emergencies, including weekends, evenings and holidays Some assignments may require overtime or split shifts to cover operational needs Requires a current and valid Virginia or North Carolina driver’s license in accordance with state DMV eligibility requirements As a condition of employment, all employees must attend P&R Connection (Department Orientation). If selected, a training date will be provided at the time of hire. Training is held from 8:30 am–5:00 pm, every other Friday, at the Parks & Recreation Administration Building. When an exemption is permissible, a hybrid version of the training is available, but will require training attendance on a weekend #J-18808-Ljbffr Southern Arkansas University

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