Job Description
Property Administrative Assistant
Location: Cincinnati, OH Pay Rate: $20 - $22 per hour Employment Type: Contract-to-Hire Parking: Paid Shift: Full-Time About the Role: LHH Recruitment Solutions is seeking a Property Administrative Assistant for our client in Cincinnati, OH. This role is essential to supporting the Property Management Team and ensuring smooth day-to-day operations. The ideal candidate will have strong Excel skills, excellent organizational abilities, and a great personality to foster positive relationships with tenants and clients. Key Responsibilities: Provide full administrative support, including phone coverage, typing reports, filing, and distributing correspondence. Schedule and coordinate meetings and special events as requested. Assist with lease administration activities, including tenant contacts and insurance information; generate reports. Prepare and coordinate bid proposals, service contracts, and approved invoices; assist in the bidding process and ensure compliance with company policies. Prepare and code invoices for Property Manager approval. Maintain office supplies and ensure the office is well-stocked. Ensure accurate completion of contracts and certificates of insurance in contract administration software. Track and file contracts and insurance certificates; maintain follow-up systems for expirations. Monitor and maintain the property maintenance work order system; prepare monthly reports for Property Manager on tenant work orders. Maintain the property purchase order system and lease/contract files. Promote and foster positive relationships with tenants and clients; track service calls as required. Assist with monthly and quarterly management reports and annual budget preparation. Process management and maintenance staff hours, tenant bill-back invoices, expense reports, meter readings, and check requests for review and approval. Requirements: Experience: Previous administrative experience in property management or related field preferred. Skills: Strong Excel skills are a must. Excellent organizational and time management abilities. Strong communication skills and a professional demeanor. Ability to work independently and manage multiple priorities. High school diploma or equivalent; additional education or certifications a plus. Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements Pay Details: $20.00 to $22.00 per hour Search managed by: Bianca Kimble Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to uat.lhh.com/us/en/candidate -privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:...facility. We are looking for someone who serves as a positive role model and possesses excellent communication skills. Join us and be a... ...preferred. Experience leading activities with children, teens, and adults. Excellent organizational and planning skills....
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