We are seeking a highly organized and detail-oriented Executive Assistant with advanced Excel skills to support our leadership team in the construction industry. This role requires a proactive individual who thrives in a fast-paced environment and can manage administrative tasks while leveraging data to drive efficiency and decision-making.
You will be responsible for managing communications, organizing schedules, handling reporting tasks, and supporting client relationship management. Your expertise in Excel will be crucial for data analysis, reporting, and workflow optimization.
Manage executive calendars, schedule meetings, and coordinate travel arrangements
Handle email correspondence via Outlook and ensure timely follow-ups
Create and maintain Excel reports using advanced functions (VLOOKUP, PivotTables, etc.)
Support CRM activities using Pipedrive (training provided)
Conduct lead generation and data enrichment using Seamless.ai
Assist with order processing and inventory tracking via SellerCloud
Prepare presentations, reports, and documentation for internal and client use
Liaise with clients, vendors, and internal teams to ensure smooth operations
Maintain confidentiality and professionalism in all communications
Excellent written and verbal communication skills
Proficiency in Microsoft Outlook for email and calendar management
Advanced Microsoft Excel skills (VLOOKUP is essential; PivotTables preferred)
Strong organizational and multitasking abilities
Attention to detail and problem-solving mindset
Ability to work independently and manage time effectively
Excel - VLOOKUP required, PivotTables helpful
Outlook - For email and scheduling
Pipedrive - Training provided
Seamless.ai - For lead generation
SellerCloud - For order and inventory management
Bachelor's degree preferred (Business Administration, Construction Management, or related field)
2+ years of experience in an executive assistant or administrative role
Experience in the construction industry is a strong plus
Remote VA...Role: Business Analyst (HealthCare with ETL Development, WhereScape, IICS and Databricks) Location : Remote Duration : 12 Months Required skills: 1. HEDIS & Health care Functional knowledge 2. Experience in ETL Development(WhereScape and informatica...
...Our client, a leading manufacturing organization in the metal fabrication industry, is seeking a dedicated 1st Shift Welder to join their dynamic team. As a 1st Shift Welder, you will be an integral part of the production department supporting the manufacturing process...
...Job searching is a lot better with someone in your corner. Hienter us, and this job! Kelly Professional & Industrial is seeking a Payroll Specialist to work a temporary job at a premier client in Hebron, KY. Sound like something youre interested in? Well be here...
...headquarters in The Woodlands, Texas. Our summer intern program is tailored to individuals who... ...asset management system for images, videos, and other media. Assist in organizing... ...and energy. Strong writing, editing, and storytelling skills. Proficient in...
...infrastructure projects. We are committed to excellence in surveying services and are seeking a highly skilled and licensed Professional Land Surveyor to join our team. Position Overview: As a Professional Land Surveyor working with our team in Hicksville, NY, you will play...