Job Description

Executive Assistant

We are seeking a highly organised and proactive executive assistant to support a busy company director based in Ireland. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities, and brings strong administrative discipline to keep operations running smoothly. As a valued member of the team, you'll play a pivotal role in managing communications, coordinating tasks, and ensuring that nothing slips through the cracks.

Join a company that values efficiency, professionalism, and practical solutions all while working remotely in collaboration with a forward-thinking team.

Responsibilities:

• Provide timely reminders and follow-ups on critical tasks and emails
• Manage the director's calendar and schedule follow-up calls and meetings
• Export staff hours from internal systems and format them in Excel
• Share timesheets with the company accountant on a regular basis
• Distribute client documentation (e.g., training records) from cloud storage systems
• Support light social media activity by posting pre-supplied content
• Offer occasional assistance with LinkedIn content or engagement
• Maintain an organised workflow and communicate clearly on outstanding actions

Qualifications and Experience:

• Minimum of 3 years' experience in an administrative or executive support role
• Proficient with cloud-based tools (e.g., Google Drive, Dropbox, etc.) and Microsoft Excel
• Strong communication and time management skills
• Demonstrated ability to manage reminders, follow-ups, and multiple deadlines
• Basic knowledge of social media platforms, particularly LinkedIn
• Highly organised, self-motivated, and detail-oriented
• Reliable internet connection and your own laptop

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